Job Description

Job Title: Administrative Assistant
Location: Boston, MA 02116
Duration: 3-Month + Contract

Job Summary

We're seeking an organized Administrative Assistant to support the Stations, Facilities & Structures Division. This role includes administrative support, data management, reporting, procurement coordination, and document control in a fast-paced environment.

Responsibilities

• Provide administrative support to a large department
• Prepare reports, budgets, spreadsheets, and meeting notes
• Perform data entry and maintain records
• Coordinate procurement, requisitions, and invoice processing
• Prepare correspondence and business documents
• Support document control and reporting
• Respond to internal and external inquiries
• Visit work sites as needed
• Assist with additional projects as assigned

Qualifications

• Associate's degree or equivalent experience
• 2+ years of administrative or project coordination experience
• Strong Microsoft Office skills, especially Excel (Pivot Tables, Formulas, Charts)
• Experience with PeopleSoft, databases, or CMS preferred
• Excellent communication, organization, and customer service skills
• Valid driver's license and ability to pass background, drug screening, and physical

Education Substitute: High school diploma/GED plus 5+ years of related administrative experience.

Schedule: Must be flexible to work nights, weekends, holidays, or emergency assignments as needed. Occasional local travel may be required.

Preferred

• Bachelor's degree
• Experience supporting public sector, facilities, or transit organizations

Key Skills: Administrative Support, Excel, Data Entry, Reporting, Procurement, Document Control, Budget Support, PeopleSoft, Customer Service, Project Coordination.

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