Administrative Assistant Job at Rock Candy Paint & Epoxy, State College, PA

bVlmeXkvZDUwaEE4OE9ZdzJjMW5RUFExVGc9PQ==
  • Rock Candy Paint & Epoxy
  • State College, PA

Job Description

Rock Candy Paint Crew (RCPC)
Remote | Part-Time (with potential to grow)

About Rock Candy Paint Crew
Rock Candy Paint Crew is a fast-growing mural and creative company specializing in large-scale installations for brands like Playa Bowls. We work nationwide, bringing bold, high-energy artwork to life across retail spaces. Our team thrives on creativity, organization, and delivering high-quality work on tight timelines.

Role Overview
We’re looking for a highly organized, detail-oriented Administrative Assistant to support day-to-day operations. This role is perfect for someone who loves keeping things on track, communicating with teams, and building systems that help creative projects run smoothly.

Key Responsibilities

  • Manage and track invoices, deposits, and payment follow-ups (QuickBooks)
  • Send contracts and onboarding documents (SignWell)
  • Coordinate schedules for mural projects, travel, and team logistics
  • Communicate with clients to confirm timelines, project details, and expectations
  • Organize and maintain digital files, folders, and SOPs
  • Assist with onboarding new contractors (collect W9s, contact info, etc.)
  • Help track project budgets, expenses, and receipts
  • Support internal systems and help improve workflows over time

What We’re Looking For

  • Strong organizational skills and attention to detail
  • Clear, friendly, and professional communication style
  • Ability to manage multiple projects at once and meet deadlines
  • Comfortable working independently in a fast-paced environment
  • Problem-solver mindset with a proactive attitude

Preferred Experience

  • Experience with QuickBooks
  • Background in admin, operations, or project coordination
  • Experience working with creative teams or small businesses
  • Familiarity with Google Drive organization and workflow systems

Compensation & Details

  • Starting hourly rate: $18–$25/hour (based on experience)
  • Flexible schedule (10–20 hours/week to start)
  • Opportunity to grow into a larger operations role
  • Occasional travel coordination (not required to travel)

Why Work With Us

  • Be part of a creative, growing company working on projects across the country
  • Flexible, supportive work environment
  • Opportunity to help shape systems and grow with the business
  • Work closely with a tight-knit, collaborative team

How to Apply

Please send:

  • A short intro about yourself
  • Relevant experience
  • Resume

to: rockcandypaintcrew@gmail.com
Subject line: Administrative Assistant – RCPC

Pay: $18.00 - $25.00 per hour

Benefits:

  • Flexible schedule

Application Question(s):

  • Describe how you keep track of multiple projects, deadlines, and communications at once. What tools or systems do you use?
  • Tell us about a time you caught a mistake or prevented an issue before it became a bigger problem.
  • Draft a short email following up on a $14,000 overdue invoice that is 2+ weeks late. Keep it professional but friendly.
  • If you were managing:

3 overdue invoices
2 new contracts that need to go out
a mural team traveling tomorrow missing details
how would you prioritize your day?

  • What tools have you used for:

invoicing
contracts
scheduling
file organization

  • This role is remote and self-directed. How do you stay on task and accountable without supervision?
  • A client is slow to respond and holding up a project timeline. What would you do?
  • Have you ever improved a system or workflow at a job? What did you change and why?
  • What interests you about working with a mural/creative production company like Rock Candy Paint Crew?
  • Do you prefer clear instructions or figuring things out as you go? Give an example.

Education:

  • High school or equivalent (Preferred)

Experience:

  • Administrative: 2 years (Preferred)

Work Location: Remote

Job Tags

Hourly pay, Part time, For contractors, Flexible hours

Similar Jobs

Confidential

Summer Camp Oral English Teacher Needed Job at Confidential

**Summer Camp Oral English Teacher Needed**International School Shanghai Pudong Nanhui 2 sessions: Jul 1926 & Aug 18500 RMB/class 2hrs/class, 2 classes/day Free on-campus 3-bed room + 3 meals Welcome to join us!

Clean Sweep HTX

Housekeeper/Residential Cleaner Job at Clean Sweep HTX

 ...References will be contacted. Katy Fulshear Cypress | Flexible Schedule. Pay: $15-$20/hr (based on experience/performance). Clean Sweep HTX is a veteran-led cleaning company hiring reliable, detail-oriented cleaners for residential jobs in Katy, Richmond,... 

Worldwide Clinical Trials - USA

Project Manager - US - Remote Job at Worldwide Clinical Trials - USA

 ...be a workplace where people thrive by being themselves and are inspired to do their best work every day.Join us! What the Project Management department does at Worldwide Worldwide Clinical Trials Project management is the perfect blend of operational rigor and therapeutic... 

BRT, Inc.

CDL Class A Tanker Truck Driver Job at BRT, Inc.

 ...owned carrier, currently seeking LOCAL Class A Full-Time Tank/Haz Drivers for liquid bulk petroleum deliveries based out of the...  ...and Tank Endorsements. ~1 year of verifiable tractor-trailer experience. ~ Clean MVR. About BRT: CORE VALUES - The goal at BRT... 

Puff 'N Stuff Catering

Event Server Job at Puff 'N Stuff Catering

 ...fast-paced environment where creativity and trust are at the heart of everything you do. If so, we want you to join our team as an Event Server at Puff n Stuff, a premier catering company dedicated to delivering exceptional experiences. At Puff n Stuff, we dont just...