Job Description

Our client is seeking a highly organized, proactive Executive Assistant to keep our senior leadership running at full speed. In this role, you'll report directly to our SVP of Marketing and serve as a key support resource across our executive leadership team. You'll own the day-to-day administrative rhythm for two senior leaders — managing calendars, tracking priorities, and ensuring nothing falls through the cracks — while also playing a meaningful role in planning company and department offsites and special projects that reflect the brand: creative, intentional, and a little unexpected.

• Pay $40 per hour
• Fully remote
• Confirmed 3 months, with "anything can happen" potential to convert
• 30-40 hours per week, most likely closer to 40
• ET or CT ideal time zones

Responsibilities:

• Own and manage calendars for the SVP of Marketing and SVP of Creative & Brand, including scheduling meetings, resolving conflicts, and maintaining a daily agenda that keeps both leaders focused and on track
• Run morning huddles and end-of-day check-ins to surface priorities, flag blockers, and ensure follow-through on outstanding items
• Attend key meetings, capture action items and next steps, and proactively follow up with stakeholders to keep projects moving
• Serve as a connective tissue across the exec team — anticipating needs, gathering information, and removing friction before it becomes a problem
• Support light project management for cross-functional initiatives, tracking progress and escalating when timelines are at risk
• Support planning company and team offsites as needed: venue & activity research, travel logistics, scheduling, vendor coordination, and on-site execution
• Bring genuine taste and cultural awareness to offsite and event planning, helping create experiences
• Serve as a shared resource for the broader executive leadership team as needs arise

Required Qualifications:

• You have 3+ years of experience supporting senior executives, ideally in a marketing, creative, or brand-forward environment
• You are exceptionally organized — you build the system before being asked and maintain it without reminders
• You are fluent in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Slack, and you use these tools in sophisticated ways — not just the basics
• You are curious about and actively using AI tools (Claude, ChatGPT or similar) to work smarter — whether that's drafting communications, summarizing notes, or finding faster ways to get things done
• You're a proactive communicator: you follow up, close the loop, and never let something fall through because you forgot to check in
• You have experience with event or offsite planning — coordinating logistics, booking travel, and managing vendors feels like second nature
• You work well independently and can self-direct across multiple priorities without losing focus
• You have great taste and a genuine pulse on culture — you'd bring that eye to offsite planning and feel comfortable operating in a creative, founder-led environment
• You are calm, buttoned-up, and solution-oriented when things move fast or change unexpectedly

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

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Job Tags

Hourly pay, Contract work, Freelance, Day shift

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