Job Description

Executive Assistant

Here at Wilson Language Training, we are committed to working together for our mission to achieve literacy for all. We believe literacy is a fundamental right and should be attainable for all people. We strive to reflect this belief in our work.

The success of our team members is no less paramount. We’re dedicated to ensuring that every Wilson employee experiences truly satisfying professional development while feeling inspired to bring their authentic selves to work.

Wilson Language training is looking to hire an Executive Assistant. This position is onsite at our Oxford, Massachusetts Campus 4 days a week with option to work one day remote on a remote basis.

Job Summary:

The Executive Assistant supports one or more senior leaders by managing calendars, coordinating meetings, handling communications, and ensuring smooth day-to-day operations. They will also support the Senior Executive Administrator to the CEO in their day-to-day activity and have work delegated to them as needs arise. This role is ideal for a highly organized, detail-oriented individual who thrives in a dynamic environment and demonstrates strong judgment.

Responsibilities/Accountabilities

• Own and manage executive calendars with a focus on prioritization and efficiency. Proactively schedule, reschedule, and resolve conflicts with minimal oversight. Align calendar to strategic priorities and key initiatives. Ensure executives are prepared with necessary materials and context.
• Coordinate internal and external meetings, including logistics and materials. Prepare agendas, briefing documents, and meeting notes as needed.
• Manage travel arrangements, itineraries, and expense reporting accurately and efficiently.
• Maintain organized digital filing systems.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively address potential issues.
• Serve as a point of contact between executives and internal teams.
• Support coordination of cross-functional meetings and initiatives.
• Ensure timely follow-through on key priorities.

Skills, Competencies, and Experiences

• Administrative & Organizational Excellence: Strong organizational and time management skills. Ability to manage multiple priorities with high attention to detail. Consistently delivers high-quality, accurate work.
• Communication Skills: Clear, professional written and verbal communication. Ability to interact effectively with internal and external stakeholders. Strong listening and follow-through.
• Proactivity & Problem Solving: Anticipates needs and takes initiative without being asked. Able to identify issues and propose solutions. Comfortable operating in a fast-paced, changing environment.
• Technology & Tools: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with calendar management and collaboration tools. Comfortable learning new systems and tools quickly.
• Cross-Functional Collaboration: Ability to work effectively across teams and functions. Builds strong working relationships. Demonstrates reliability and responsiveness.

Individual Competencies:

• Handles sensitive and confidential information appropriately.
• Representing executives and the organization with professionalism.
• Highly reliable and accountable.
• Positive, can-do attitude
• Strong attention to detail.
• Growth mindset and willingness to learn.
• Able to process and prioritize information effectively.
• Demonstrates good judgment.
• Strong interpersonal skills.
• Builds trust quickly with stakeholders.
• Communicates clearly and respectfully.
• Willing to roll up sleeves and support wherever needed.
• Takes ownership of responsibilities and outcomes.
• Continuously seeks to improve and grow in the role.

Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations. Wilson offers competitive benefits, including:

• Medical, dental, vision, and Life & Disability Insurance
• 401k plan with partial employer match
• Paid Time Off
• Paid holidays
• Tuition reimbursement
• “O’Connor days,” which refers to a company-wide office closure between Christmas and New Year’s Eve, as well as other perks.

Anticipated Salary Range: $50,000 to $60,000

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