Job Description

Location: In-Office (No Remote Work)
Company: Impact Suite / Schools by Impact Suite
Schedule: Part-Time (20 hours per week)

About Impact Suite

Impact Suite is a growing technology company serving schools and organizations through innovative communication and operational solutions. We value initiative, accountability, excellent service, and strong company culture.

Position Overview

We are seeking a highly organized, proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office.

This role is ideal for someone who enjoys solving problems, creating structure, supporting people, and helping a growing company run smoothly. The right candidate will serve as an operational hub for the company—supporting executives, helping manage office operations, coordinating internal processes, and strengthening team culture.

Key Responsibilities

• Manage executive calendars, scheduling, and recurring company meetings
• Prepare agendas, reminders, follow-up items, and administrative support for leadership
• Support day-to-day office and business operations, including HR administration, accounting coordination, vendor communication, and operational follow-up
• Track invoices, subscriptions, vendor obligations, and help ensure important tasks are completed
• Professionally communicate with vendors, partners, clients, and outside contacts on behalf of the company
• Support company culture through team celebrations, employee events, onboarding coordination, and occasional retreats
• Identify operational gaps or overlooked tasks and proactively help solve them
• Use Slack and standard business tools to support communication and coordination
• Handle sensitive information with professionalism and confidentiality
• Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology

Qualifications

• Experience in office management, executive assistance, business administration, operations coordination, or a similar role
• Basic understanding of business functions including HR, accounting, operations, and executive support
• Strong written and verbal communication skills with excellent customer service instincts
• Highly organized with strong follow-through and attention to detail
• Familiarity with an AI tool(s) and writing prompts for daily tasks
• Resourceful, dependable, and comfortable managing multiple priorities
• Comfortable asking questions, learning new systems, and stepping in where needed
• Familiarity with Slack and common business software tools
• Experience in healthcare, healthcare technology, SaaS, education technology, or entrepreneurial environments is a plus

Success in This Role

A successful person in this role becomes a trusted “get it done” resource who keeps leadership organized, helps the business stay on track, strengthens company culture, and ensures important details do not fall through the cracks.

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